How to Become a Contract Instructor
|Winter/Spring||Summer (non-camp programming)|
|January - May||May - September|
|June - August||September - December|
Submitting a Contract Instructor Course Proposal Form
If you have a new, unique, and fun idea for a class, please submit an online Course Proposal Form for Staff consideration. Course Proposals can be submitted at any time and, if approved, will be programmed accordingly. Please note, an Instructor Services Agreement and all other required documents (outlined below) must be secured prior to the advertisement of your programs. Before submitting your Course Proposal, you will need to confirm that the above criteria have been met. Additionally, you need to ensure all sections of the proposal form have been completed.
Contract Instructor Services Agreement Requirements
If your proposal is accepted, you will need to obtain and provide the below requirements in order to enter into an Instructor Services Agreement with the City of Dublin. For detailed information on these requirements, please refer to our Contract Instructor Manual.
- City of Dublin Business License (click here to apply for a business license online)
- Fingerprinting/Live Scan (required when teaching youth under the age of 18 years)
- Form W-9 “Request for Taxpayer Identification Number and Certification”
- Commercial General Liability Insurance with an "occurrence" basis, with limits no less than $1,000,000 per occurrence. Click here to see an example of an accepted Certificate of Insurance (COI).
- Additional Insured Endorsement Certificate naming the City of Dublin and its elected officials, officers, employees, agents, and volunteers as additional insured. Click here to see an example of an accepted Additional Insured Endorsement Example.
- Sexual Abuse and Misconduct (SAM) Liability to be included as part of your Commercial General Liability Insurance with limits no less than $1 million dollars if you have more than five (5) employees, and limits no less than $300,000 if you have four (4) or fewer employees. 1-2 hour online training courses are also available in lieu of insurance
- Proof of Automobile Insurance (personal or business)
- Workers’ Compensation (required when Contract Instructor has employees). If Contract Instructor does not have employees then the City will provide you with a No Employees Declaration Form to sign
- Mandated Reporting Acknowledgement Form (provided by city)
- Tuberculosis Test valid within the last two years (required when teaching youth under the age of 18 years)
Contract Instructor Course Pricing
All Contract Instructors set their own prices. Federal IRS rules regarding contracting for courses prohibit the City from setting your course price. You can use the following steps to help you establish course pricing:
- Select a minimum amount of students per class/camp that you are willing to teach. For example, consider you teach one class one day a week and the session runs for six weeks and you set your class minimum to six participants.
- Multiple your class minimum by your course fee for each participant. For example, you set the price for the six-week session at $100 for each participant. $100 x 6 participants = $600
- Multiply this number by 0.6 (onsite at city facilities) or 0.7 (offsite and/or Virtual Programming). Contract Instructors are paid 60% of the resident rates collected for courses held in City facilities or a school facility, and 70% for virtual programming offered through the Contract Instructor’s own Zoom Platform, or a facility owned by the Contract Instructor or rented by the Contract Instructor.